PhD Tools: Bookends for Managing References

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How I used Bookends to manage 479 references during my PhD and avoid formatting headaches at submission time.
Author

Alex Strick van Linschoten

Published

August 31, 2016

Part 7 of 20 PhD Tools
All parts
  1. PhD Tools: Beeminder Aug 2016
  2. PhD Tools: Visualise Structure and Kanban Flow with Trello Aug 2016
  3. PhD Tools: Think better with Tinderbox Aug 2016
  4. PhD Tools: DevonThink for File Storage and Discovery Aug 2016
  5. PhD Tools: Save your web links with Pinboard Aug 2016
  6. PhD Tools: Scrivener for Writing Long Things Aug 2016
  7. PhD Tools: Bookends for Managing References Aug 2016
  8. PhD Tools: Mellel for Layout and Final Presentation Sep 2016
  9. PhD Tools: RescueTime for Time Tracking Sep 2016
  10. PhD Tools: Turn Off the Internet with Freedom Sep 2016
  11. PhD Tools: Backup Systems for Staving off Sadness Sep 2016
  12. PhD Tools: Omnifocus for Managing your Non-PhD Life Sep 2016
  13. PhD Tools: The Secret to Finishing Your PhD Sep 2016
  14. PhD Tools: Vitamin-R and the Pomodoro Technique for Getting Going Sep 2016
  15. PhD Tools: Freewriting and Journalling to Think Through your Work Sep 2016
  16. PhD Tools: Pen and Paper Sep 2016
  17. PhD Tools: 'Always return to your primary sources' Sep 2016
  18. PhD Tools: Goodreads for Cross-Pollination Sep 2016
  19. PhD Tools: Sleep and Movement to Nourish the Body Sep 2016
  20. PhD Tools: Tea Sep 2016

[This is part of a series on the tools I used to write my PhD. Check out the other parts here.]

My PhD included references to 479 individual sources. It’s well known that formatting issues often plague students just prior to submission of their dissertations. A reference manager can help solve most of these problems.

When I began my PhD, I was using Sente, a Mac-only programme, but towards the end I transitioned to Bookends. There’s no particular reason for the change, mainly that Bookends is a slightly sparer-design.

Different journals and universities require different formatting of references and sources. Bookends (or whatever you choose) is an easy way to stay on top of these formatting issues.

It connects easily (via a shortcut) to Scrivener or many other word processing tools that are commonly used. If you have many references like me, you can colour code them to make it easy to see what’s what at a glance (see the image above for part of the database I used for my PhD).

I don’t, however, use Bookends as a repository for PDFs and documents. You can do this, technically, but it’s not ideal. You’re far better off keeping your reference manage for what it does well, and then having a separate file system for your PDFs and other documents (like DevonThink, for example).